Top Rated on Upwork · 100% Job Success

I run the busywork. You run the business.

I'm Oliver, a freelance virtual and executive assistant who has logged over 3,000 hours keeping teams organised: operations, events, social media, ads, presentations, research and customer-facing work.

Book a 30-minute callHire me on UpworkSee my LinkedInEmail me
Portrait of Oliver Bite smiling with arms crossed against a crimson backdrop

About

Reliable support, clear communication.

I support founders, CEOs and senior teams across executive assistance, operations, customer support, research, travel and content operations. I work independently, learn new systems quickly, communicate clearly with teams and keep recurring work organised.

  • Clear communication
  • Detail oriented
  • Committed to quality
  • Collaborative
  • Reliable
  • Responsive

Services

What I take off your plate

01

Customer support

Answers in your voice, quick response times, and a flag whenever something needs you.

02

Executive assistance

Direct support for founders, CEOs and senior teams: inbox, calendar, travel, briefs and follow-ups handled so you walk into every day prepared.

03

CRM and data entry

Contacts, deals and records kept accurate so your pipeline is one you can trust.

04

Research and briefs

Sources gathered and distilled into clear insights and daily briefs you can act on.

05

Presentations and docs

Rough ideas turned into polished decks, wikis and documents your team will use.

06

Event coordination

Live online and in-person events scheduled, promoted and run smoothly, from invitations to follow-up.

07

Travel coordination

Inquiries, bookings and itineraries handled so every detail is in one place.

08

Social media management

Content planned, scheduled and posted, with comments and messages answered quickly.

09

Ads

Paid campaigns on Meta, Google, TikTok and X set up, monitored and reported on, with clear performance updates so your budget works harder.

Case studies

Real work, real clients

Case study 01 · Operations and social media

Keeping Math N’ More’s events, operations and social presence on track

The brief

Math N’ More, an education consultancy serving families and schools, needed dependable support for events, calendars, social media, e-marketing and day-to-day operations.

What I did

Since 2023, I have supported Pi Day, Summer Academy, Fall Break and other education events; managed calendars; created and managed social content and engagement across Instagram, LinkedIn and X; handled outreach; and built e-marketing content in Wix. I also supported scholar and staff onboarding and offboarding, and streamlined and standardised the newsletter-writing process. The role grew into broader operational support and stronger internal processes.

The outcome

A long-running partnership of 2,980+ hours and counting, supporting events, content, newsletters, outreach and operations. The newsletter process is now more consistent and easier to run, while the client values my responsiveness to feedback and deadlines.

“Oliver ultimately gets the job done. Takes feedback well and adheres to deadlines!”Dr. Roblész, Founder & CEO, Math N’ More
Case study 02 · Presentations and research

Turning bare-bones slides, scattered notes and research into resources a team can use

The brief

A US-based team wanted a warm, detail-oriented VA to turn rough slide decks into engaging presentations, link a book through a table of contents in Google Docs, and organise its company wiki.

What I did

Built presentations for different stakeholders, documented and maintained the wiki, researched and synthesised information from many sources, and kept team members informed. Another client later had me produce daily briefs.

The outcome

365 hours of work and a five-star review praising the thorough documentation, strong research and boost to team productivity. The daily briefs earned five stars too.

“His dedication, versatility, and positive attitude make him an asset to our organization.”Tim Bui, CEO

Kind words

Trusted to get the work done

“Oliver has been an invaluable member of our team. His performance as a virtual assistant has consistently exceeded expectations… His contributions have significantly enhanced our team's productivity and effectiveness.”

Tim Bui, CEO · Upwork review

“Oliver is over all great, for a young busy Edupreneurs like myself, Oliver ultimately gets the job done. Takes feedback well and adheres to deadlines!”

Dr. Roblész, Founder & CEO, Math N’ More · Upwork review

“Oliver is responsive thoughtful and a fast learner. Full stars!”

Dennis Crosby, Founder, Authentic Man · Upwork review

“Did a great job and was really diligent in each task. Would work with again!”

Dennis Crosby, Founder, Authentic Man · Upwork review

Toolkit

Tools and skills

Tools I work in

What I bring

Work samples

A selection of recent work

Math N’ More Pi Day social-media graphic
Event promotionMath N’ More Pi Day social-media graphic.
Math N’ More teacher giveaway social-media graphic
Social media campaignTeacher giveaway creative for Math N’ More.
Flight booking interface
Travel coordinationFlight research and booking support.
Google Drive workspace with SME brief documents
Research and documentationOrganised brief and document workflow.

How it works

Three steps to a lighter workload

01

A short call

Book 30 minutes. We talk through what is piling up, the tools you use and what a good week looks like.

02

A trial task

I take on a small, clear piece of work so you can see how I operate before committing to more.

03

A steady routine

We agree a check-in rhythm and I keep recurring work moving, with updates that are quick to scan.

Working terms

Flexible support, clear expectations.

Engagements can begin with a small trial task and continue as hourly support or an ongoing monthly arrangement, depending on the work and the rhythm your team needs.

Availability

Online when you are

I'm available from 9am to 2am East Africa Time, which covers a full business day in Europe and on the US East Coast, and most of one on the US West Coast.

Filled bar: when I'm available. The top row is the time zone you pick above, set automatically from your device. Nothing you choose is sent or stored. Outlined box: 9am to 5pm local business hours. Shown for today's date; times shift by an hour when clocks change.

FAQ

Questions, answered

Which time zones do you cover?

I'm available from 9am to 2am East Africa Time. That covers a full business day in Europe and on the US East Coast, and most of one on the US West Coast. See the chart above, and we agree your core hours at the start.

What can you take on?

Executive assistance (inbox, calendar, travel and briefs), customer support, CRM updates and data entry, research and briefs, presentations and documents, event and travel coordination, social media management and ads on Meta, Google, TikTok and X.

Which tools do you work in?

Google Workspace, Notion, Trello, Airtable, Monday.com, Canva, Wix, WordPress and Microsoft Office. I am quick to learn the system your team already uses.

How do you handle confidential information?

I treat everything you share as confidential, work only in the accounts you give me access to, and am happy to follow your security practices, such as a shared password manager and limited access.

How quickly do you reply?

Typically within an hour. You will always know what is in progress and what is next.

Can we work through Upwork?

Yes. I am Top Rated on Upwork and happy to contract there. You can also book a call or email me first to talk it through.

Got a pile? Hand it over.

Tell me what is piling up and I will come back with how I would tackle it.

Book a 30-minute callMessage me on Upwork

Prefer something else? Email me at info@oliverbite.co.ke.

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